What it costs
Every job is priced on its own.
The first conversation costs nothing: you describe your week, and we tell you honestly what is worth automating and what is not. After that you get one written number, scoped against your business rather than picked off a list. Setups start at £2,500 and go up from there, because what they are worth goes up too.
From £2,500
We price against what the work is worth to your business, not the hours it takes us. A job that gives a small firm back an afternoon a week is worth less than one that gives a busy practice back most of a role, so the two do not cost the same - and neither of them was ever a number we could have printed on a page before meeting you.
An illustration, not a client
Take an accountancy practice where reception spends most of the day on the same handful of jobs: booking callbacks, chasing paperwork, and answering the questions that have the same answer every time.
Say fifteen hours a week of that comes back. Employing somebody costs more than their wage - National Insurance and pension put a receptionist at somewhere around £16 an hour all in - so fifteen hours is about £240 a week, and a little over £12,000 a year. Put your own hours and your own rate in; the shape of it does not change.
That is every year, for as long as it keeps running. Our fee is paid once. That arithmetic is what we price against, and it is also why a larger business pays more: the same work is worth more to them.
What moves the number
- How much of the week is in scope
- One job that eats an afternoon is a different piece of work from every routine in the business. We would rather do the first properly than the second badly, and we will tell you which one you are asking for.
- What has to talk to what
- Google Workspace, Microsoft 365, Xero, HubSpot and the like have ready-made ways in, and connecting them is quick. Something built in-house, or an old system with no interface, is quoted after we have looked at it.
- How deep it goes
- Switching tools on and connecting them sits at one end. Software written against your own systems, running unattended and checked on rather than watched, sits at the other.
- Who has to be able to run it
- Most people want it built and handed back working, and that is what the number covers. Training your own people to build on it is an optional extra, quoted separately, because it takes longer than building it.
- What you want afterwards
- Some people want us gone once it works. Others want somebody who knows the setup reachable for years. Both are fine, and they are not the same price.
What happens next
- 01
A free half-hour
You describe your week. We tell you honestly what is worth automating and what is not - and if the answer is that you do not need us yet, we will say so rather than sell you something.
- 02
One written number
Not a range, not a menu, and not an hourly rate that grows while you watch. A single figure scoped against your actual business, with what it covers set out in writing so you can hold us to it.
- 03
Half to book, half when it works
Nothing to pay until you have agreed the number. Then half to get us in the diary and the rest once the thing is running.
Afterwards
Somebody who knows your setup, still there afterwards
Most people want somebody reachable once the thing is running: a short question answered without a bill, and someone to ring when a tool changes underneath them, which they do without warning. How much of that you want depends on how much you lean on it, so it is agreed as part of the quote rather than picked off a menu. Month to month either way - no minimum term, no notice period, and the first month is on us.
It does not have to be about AI either. Between the three of us there is more than thirty years in IT - programming, networks, DNS, certificates and public key infrastructure, and the awkward old systems small businesses actually run on. We write software as well as configure it, so "can it be made to do this?" is usually a question with an answer rather than a shrug.
What support is for
What support covers once it is running.
Once it is running, what people need is somebody to change it, fix it and add to it. That is what the support is for. Training your own people to build on it is a separate extra, quoted on its own.
- Changes, when the business changes
- A new price list, a different template, one supplier swapped for another. We update the rules and the automations so they keep matching how you actually work.
- Fixes, when something stops
- Tools change underneath you without warning. When a connection breaks or an automation stops running, we find out why and put it right.
- New automations, when you spot the next one
- Once the first is running, the next job worth handing over usually becomes obvious. We build it on the setup you already have, and anything bigger than a quick job is quoted before we start.
- Questions, answered without a bill
- What it is doing, why it did that, whether it could also do something else. A short question gets a straight answer.
The next step
The cost of waiting is not zero.
Somewhere in your market, a business the same size as yours has stopped writing follow-ups by hand. They are quoting faster than you, chasing money you are still chasing manually, and starting Monday already knowing where they stand. That gap does not stay the same size.
Half an hour on the phone. You describe your week, we tell you honestly which parts of it are worth automating and which are cheaper left alone. No pitch, and nothing to sign - you decide whether you want to take it further.
Or just ring us on 07816 970 768, or email hello@seamwork.co.uk.